Research at ARMC

Research Mission Statement

The Office of Research and Grants strives to promote and support research activities through education, providing research opportunities, and providing guidance with a commitment to the highest level of ethical standards and continual compliance of HIPAA regulations and guidelines.

ARMC regularly showcases work done by its resident physicians to help increase participation in regional research efforts.

ARMC is a university affiliated teaching health care facility with 10 residency programs and more than 100 residents. ARMC holds an annual research day that includes original research, case reports and educational exhibits. Past research topics have ranged from treatment of Brain Abscesses to Uterine Fibroids, and novel treatment protocols for such things as lumbar back disease and traumatic brain injury.

Institutional Review Board

Institutional Review Board is required by Federal regulations to ensure that appropriate procedures are in place to protect the rights and welfare of human subjects participating in research. In order to comply with these regulations, the IRB meets to review research protocols and materials to be used in all research involving human subjects. All individuals interested in conducting research that involves human subjects, either retrospective or prospective in nature, must submit their research proposal and study design to ARMC’s IRB. Under the Department of Health and Human Services, human subjects are defined as a living individual about whom an investigator conducting research obtains data through intervention or interaction with the individual; or identifiable private information.

Institutional Review Board Meeting Schedule
2018
IRB Meeting Date IRB Submission Deadline
June 21, 2018 at 9:30a May 21, 2018
August 16, 2018 at 12pm July 16, 2018
October 18, 2018 at 12pm September 18, 2018
December 6, 2018 at 9:30a November 6, 2018

All submissions need to be via ARMC-IRB@armc.sbcounty.gov on month prior to the meeting. Incomplete submissions will not be accepted, this includes missing signatures and NIH certificates. Any late submissions will go onto the following meeting’s agenda.

  1. IRB Procedure
    Submit IRB application and supporting documents—including the application with all the proper signatures, protocol summary, consent forms, and proof of NIH certification—to ARMC-IRB@armc.sbcounty.gov.
  2. NIH Protecting Human Research Participants Training
    Each new research application is required to have a certificate of completion of the National Institute of Health’s Office of Extramural Research, “Protecting Human Research Participants” training module for each investigator and research team member listed on the application. Follow the link below to complete training and make sure to print out your certificate. https://phrp.nihtraining.com/#!/
  3. Application Instructions and Guidelines
  4. New Study Forms
    1. IRB Application
    2. ARMC Consent Template
    3. Attachment A - Additional Sub-Investigators
    4. Attachment B – Conflict of Interest
    5. Protocol Summary Outline
    6. California Bill of Rights
    7. Case Study Memo
  5. Ongoing Study Forms
    1. Add Investigator Memo
    2. Request for Revisions
    3. Prospective Annual Review Form
    4. Retrospective Annual Review Form
  6. HIPAA/Ethics in research
    1. HIPAA Privacy Rule Form

Research Tools

Here are resources that will assist you in preparing your research paper for publication.

When determining which format to use when citing sources, check with your advisor or department to see if there is a preferred method. If your department does not have a preferred format, look at the format used by the journals you are considering to have publish your paper.

  1. AMA Citation (http://www.lib.jmu.edu/citation/amaguide.pdf)
  2. Purdue OWL APA & MLA Citations (https://owl.english.purdue.edu/owl/section/2/)
  3. Manage articles/literature review with these free applications. These apps automatically save documents in one location and builds your reference page and fills in in-text citations as you complete your paper.
    1. Zotero (https://www.zotero.org/)
    2. Mendeley (http://www.mendeley.com/en/1/1/)

Take advantage of the print and electronic resources available through ARMC Library. Residents have online access to library resources at all times. (24/7) To log in, go to any computer and use your ARMC personal login, click on ARMC IntraNet, then Library. Remote access is also available via the Citrix ARMC portal.

  1. Call or Email your Librarian - Gloria Arredondo
  2. Library Hours
    • Mon-Thurs 7am-5pm; Fri 7am-4pm
    • Public: Mon-Fri 10am-2pm
    • Closed Weekends & Holidays
    • After Hours Access is available
  3. A list of Research Books available in the Library
  4. 15 Major Medical Literature Databases — some have electronic books (eBooks)
    • PubMed@ARMC (eBooks)
    • PubMed Health
    • ClinicalKey (eBooks)
    • UpToDate
    • ProQuest Databases — Hospital Collection; Health Management; Nursing
    • NeoFax Online
    • Medline @ Ovid
    • LexiComp Drug Database
    • Essential Evidence Plus
    • The Cochrane Library
    • Access Surgery (eBooks)
    • Access Medicine (eBooks)
    • Mosby’s Nursing Skills
    • Thieme eNeurosurgery (eBooks)
    • Psychiatry Online (eBooks)
  5. 8 Electronic Journal Collections – full-text access linked to PubMed@ARMC
    • Ebsco – ARMC Journals AtoZ
    • Ovid Lippincott-Williams & Wilkins
    • Elsevier ClinicalKey
    • ProQuest Health & Medical Complete
    • PubMed Central & Free Access Journals (HighWire)
    • Wiley Blackwell/Nursing
    • American Medical Association (AMA)
    • Ulrich’s Directory for Peer-review Journals
  6. ARMC Authors

You will need to provide your IRB approval letter with search dates, whether you need inpatient/outpatient, age range, sex, and ICD 9 codes and email your request to GonzalesJ@armc.sbcounty.gov

  1. Research Forum - Forum for tips/hints/a way for students to communicate with each other about their research
  2. Review your study design and how you will run analysis of your data AS EARLY AS POSSIBLE AND BEFORE you start collecting data- Contact your research coordinator to set up an appointment
  3. When submitting application for IRB approval, submit at least two weeks prior to the committee meeting.
  4. Be aware that it takes several months to obtain IRB approval (approximately 3 months on average). Take this into consideration when planning out your study and determining when to start data collection.

The information provided here is meant to aid you in the publishing process. Keep in mind that the requirements will vary between different journals.

  1. Preparing Your Manuscript For Submission:

    Now that you have completed the writing stage of your paper, and you are ready to submit your manuscript for publication in the journal of your choice, it is highly recommended to first EDIT and REVISE your manuscript. This extra step and attention to detail will help you become a successful writer and will give you the extra edge that can get your manuscripts published rather than rejected. You will want to find several people; your mentor, Attending’s, Co-Authors, various colleagues (look for those who are experienced in journal publishing) statisticians, research staff, and ask them to read your manuscript and provide critical reviews. Provide a double-spaced copy of the manuscript for comments and a copy for the peer review form to each person for review.

    When you ask colleagues to review the manuscript indicate:
    • Where and when you are planning to submit your article and when you are hoping to get the peer review back (allow at least two-three weeks, they are doing you a favor)
    • Ask them to mark sections they find difficult to understand.
    • Summarize in the margins their reactions to the paper.
    Things to remember:
    • Remember that critical feedback is necessary for anyone who wants to be a distinguished writer and do not take it as a personal attack rather as a critique to help you improve your research writing skills. Address your colleagues concerns and edit your paper if necessary.
    • Make sure you are thanking the editors in the acknowledgments. Also it is recommended to give a copy of your acknowledgments to everyone you thank so that you can make sure they are happy with what you put in regards to their job title, degrees and contribution to the paper.
      1. a. Form for Mentors/ Peers to edit your research manuscript (will send attachment)
      2. b. Ohio State University, Writing & Publishing in Research Journals (PublishinginResearchJournalsDrK-OhioSt.pdf)
  2. What is Peer Review?

    Peer review is a process in which articles are examined by people with credentials in the article’s field of study before it is published. Articles are reviewed by experts who are not part of a journal’s editorial staff.

  3. NLM Current Peer-Reviewed Indexed Journals 2014 list

This page contains tools and software that will allow you to organize and analyze your research data.

  1. Epi Info (offered free through the CDC) (http://wwwn.cdc.gov/epiinfo/7/index.htm)
  2. How to run simple statistical analyses using Excel. (Excel.pdf)
  3. If you are in need of assistance when running and interpreting statistical results, ARMC-GME has access to an OPTI-WEST statistician. Please contact the Research Coordinator, Teckah Lawrence Lawrencete@armc.sbcounty.gov, for additional help and information on how to contact the OPTI-WEST statistician.

The Office of Research and Grants
Located on the lower level of the main hospital #GC150A

Teckah Lawrence, M.Ed
Lawrencete@armc.sbcounty.gov
(909) 580-6337

IRB Coordinator
ARMC-IRB@armc.sbcounty.gov
(909)580-1453

The Office of Research and Grants was established through generous donations from both Western University and Touro University

Arrowhead Regional Medical Center ©